Dissemination of Corporate Communications
Corporate Communications refer to any documents issued or to be issued by MTR Corporation Limited (“Company”) for the information or action of holders of any of its securities, including but not limited to annual report and accounts, interim report, notice of meeting, listing document, circular and proxy form.
All Corporate Communications of the Company, in English and/or Chinese, are available on the Company’s website and the website of The Stock Exchange of Hong Kong Limited (“HKSE”). Shareholders and investors who wish to be notified when the Company publishes its Corporate Communications on the HKSE’s website can register for the News Alerts service (click here) in the Market Data section of the HKSE’s website.
Registered Shareholders
In accordance with the Companies Ordinance (Cap. 622 of the Laws of Hong Kong) and the Company’s Articles of Association, registered shareholders of the Company have the option to (i) receive printed form of the Corporate Communications in English and/or Chinese language(s) (“Printed Form” or “Printed Version Option”) or (ii) rely on the electronic copies of the Corporate Communications (other than Actionable Corporate Communications as defined below) posted on the Company’s website (“Website Version Option”).
The Company supplies Corporate Communications (other than Actionable Corporate Communications as defined below) to its shareholders by electronic means through the Website Version Option, provided that the relevant shareholders have elected the Website Version Option or are deemed to have consented to the election of the Website Version Option.
Pursuant to the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (“Listing Rules”), any Corporate Communication that is issued to seek instructions from the Company’s registered shareholders on how they wish to exercise their rights or make an election as shareholders (“Actionable Corporate Communications”) shall be sent to registered shareholders individually. For the avoidance of doubt, Actionable Corporate Communications do not include notices of general meetings and proxy forms.
The Company will request each new registered shareholder to make an election of the Printed Version Option or the Website Version Option, as well as the choice of language, for all future Corporate Communications.
A registered shareholder may from time to time change his/her choice of language or means of receiving Corporate Communications by giving not less than seven days’ notice in writing to the Company’s share registrar, Computershare Hong Kong Investor Services Limited (“Share Registrar”). For more details, please refer to the below section headed “Request for Corporate Communications”.
- Registered shareholder elected (or deemed to have elected) the Website Version Option
If the Company does not receive any response from the registered shareholder indicating his/her objection to accessing Corporate Communications by the Website Version Option within a period of 28 days from the date on which the request was sent, the registered shareholder will be deemed to have elected the Website Version Option.
A notification of posting of Corporate Communications on the Company’s website will be sent to the registered shareholder who has elected (or deemed to have elected) the Website Version Option by email or, if no email address is provided, by post to the registered shareholder’s address as it appears in the Company’s register of members. For the avoidance of doubt, notwithstanding the above, even if a registered shareholder has elected or is deemed to have elected the Website Version Option, Actionable Corporate Communications will still be sent to the relevant registered shareholders individually pursuant to the Listing Rules.
A registered shareholder who has elected (or deemed to have elected) the Website Version Option but for any reason has difficulty in accessing the relevant Corporate Communication(s) electronically, or wishes to receive printed copies of such Corporate Communication(s), the Company will promptly upon his/her request in writing send the Printed Form of the requested Corporate Communication(s) to him/her free of charge. For more details, please refer to the below section headed “Request for Corporate Communications”.
- Registered shareholder elected Printed Form
The Company will despatch the Printed Form of Corporate Communications (in the language elected) to registered shareholders who have elected to receive the Printed Form at their addresses appear in the Company’s register of members.
Registered shareholder’s request for Printed Form of Corporate Communications will remain valid for one year from the date of receipt of such instruction by the Share Registrar unless it is earlier revoked or superseded by the written instruction issued by the relevant registered shareholder to the Share Registrar. Please be reminded that a registered shareholder must submit a fresh Request Form, if he/she wishes to continue to receive Corporate Communications in printed form after the expiry of the original request.
- Request for Corporate Communications
To request for Corporate Communications, please click the hyperlink below to get the Request Form to complete, sign and send it by post or in person to the Share Registrar at 17M Floor, Hopewell Centre, 183 Queen's Road East, Wanchai, Hong Kong, or by email to mtr.ecom@computershare.com.hk:
Non-registered Shareholders
A “non-registered shareholder” means any person or company whose shares in the Company are held in The Central Clearing and Settlement System (CCASS).
Any non-registered shareholder who wishes to receive Corporate Communications from the Company pursuant to the Listing Rules should contact his/her bank(s), broker(s), custodian(s), nominee(s) or HKSCC Nominees Limited through which the non-registered shareholder’s shares are held to make the necessary arrangements.
Enquiries
For any queries in relation to election of language and means of receiving Corporate Communications, please call the Share Registrar’s hotline on (852) 2862 8688 during business hours (9:00 a.m. to 6:00 p.m., Monday to Friday, excluding Hong Kong public holidays).