Term Contract for Provision of Event Management, Design and Production Services for MTR Corporate and Community Events (Contract No.: Q110635)

Prequalification for

Term Contract for Provision of Event Management, Design
and Production Services for MTR Corporate and Community Events
Contract No.: Q110635

 

Expressions of Interest are invited from suitably qualified Applicants for the works and services described below.

 

 

1.  Background Information

 

MTR Corporation Limited (the Corporation) invites qualified companies to express their interest in tendering for term contract for the provision of event management, design and production services for corporate and community events including but not limited to ceremonies, community events, live performances, exhibitions, conferences or any other related events or activities, with the potential for large-scale attendance exceeding 10,000 participants.

2.  Scope of Services

 

The scope of services includes but not limited to the following items for the MTR corporate and community events:

a) Design and production services:

  • Design materials covering concept development, key visual creation, backdrops, photo backdrops, admission tickets, location maps, venue decorations, balloon arches, exhibition panels and showcases, game booths, photo props, signages, banners, and souvenirs.
  • Provision of materials, labour and equipment for setup, installation, dismantle services, and maintenance such as structures, furniture, electrical appliances, audiovisual equipment, lighting systems and crowd control equipment.

b) Event Management:

  • Development of event concepts
  • Planning, sourcing, and coordination with other service providers
  • Organisational and logistics services, including webcast, livestreaming, crowd control manpower, first-aid, performing groups, helpers, emcees, security management, online ticketing system, catering, photography and video shooting with editing service, transportation, and application for related licences and documentation in compliance with safety requirement of the premises or/and government departments etc. 

3.  Tentative Key Dates

 

Contract No.

Tender Issue

Tender Return

Contract Award

Contract Completion

Q110635

Q1/2025

Q1/2025

Q2/2025

Q2/2027

 

 

4.  Expressions of Interest

 

To be considered for prequalification, interested parties having relevant resources, qualifications and experience are requested to express their interest in writing (by mail or e-mail) to:

MTR Corporation Limited
Procurement and Supply Chain Department
20/F, MTR Headquarters Building
Telford Plaza, Kowloon Bay
Kowloon, Hong Kong
Attention: Ms Virginia Lau, Senior Procurement & Contracts Officer
E-mail: virginiapclau@mtr.com.hk

5.  Deadline to Return Answers / Information

 

Suitable Applicants shall download a Prequalification Questionnaire via below link and should be completed and return with all required documents to email virginiapclau@mtr.com.hk or to the above address no later than 2:00 p.m. on 3 December 2024 (Hong Kong Time).

Prequalification Questionnaire

6.  Other Matters

 

Applicants responding to this advertisement are deemed to have complied with the Personal Data (Privacy) Ordinance in the collection and transfer of personal data to MTR Corporation Limited. All information submitted including personal data, shall be used by MTR Corporation Limited for the prequalification of tenderers for this Contract.

Applicants shall note and make themselves aware of the Corporation’s ethical and probity requirements which shall be applied throughout the tender and contract periods. Further, Applicants shall not, and shall ensure that its directors, employees, agents and sub-contractors shall not, offer or give any advantage as defined in the Prevention of Bribery Ordinance (Cap. 201) to any employee or agent of MTR Corporation Limited. Any breach or non-compliance with this paragraph by the Applicant shall, without affecting its liability for such breach or non-compliance, result in its application not being considered.

Applicants shall not apply for prequalification as a single entity if you intend to act as a supplier, sub-contractor or sub-consultant for another entity who shall also apply for the prequalification, or if you are a partner in a joint venture established to seek prequalification for this Contract.

Companies having linkage to each other, e.g. subsidiaries, holding or sister companies, shall not apply for prequalification as a tenderer for the same contract, whether as a single entity or as a partner of a joint venture. “Sister company” shall mean all companies which are subsidiaries of or otherwise belonging to the same holding company. The existence of a holding-subsidiary relationship shall be determined in accordance with the provisions in Sections 13 to 15 of the Companies Ordinance (Cap. 622) of Hong Kong. Companies having linkage to each other shall elect which company shall apply for prequalification.